Public Records Request
In compliance with the
Public Records Act
, request forms are available on the website under
or as a .pdf
. Request forms can also be obtained by contacting the City Clerk's office at (360) 332-8311 or by email at
Cost for Public Records
There is no fee for inspecting public records.
Copies: Black and white copies (8.5" x 11" and 14") $.15 per page
Mailing: Actual cost of postage and mailing materials
Color, larger documents and digital media: Actual cost of reproduction
Staff time for scanning and duplicating: Actual cost
For large requests, the City may:
Require a deposit of 10% of the estimated cost prior to the copies being made
Provide copies in installments
Require advance payment before providing further installments
Response to Public Records Requests
The City Clerk is the contact for all requests not related to Police requests
The City Clerk's office coordinates with other departments and offices to collect documentation responsive to the requests
Within five business days of receipt of the request, the City Clerk's office will do one of the following:
Make the records available for inspection or copying
Provide copies to requestor if payment has been received
Provide an estimate of when records will be available
Contact requestor for clarification of request
Deny a request citing the reason(s) for denial
If a response has not been received within five business days, the requestor should contact the City Clerk's office.
Records Exempt form Disclosure
The Public Records Act lists the types of documents that are
from public inspection and copying. Other laws also prohibit disclosure of certain records.
The City of Blaine will not disclose lists of individuals for commercial purposes.
If only a portion of a record is exempt from disclosure, that portion of the document will be redacted.
If a requestor has not reviewed or claimed the records within 30 days of the notice that records are available, or if the requestor fails to make payment, the City Clerk's office may close the request.
If requested records contain information that may affect the rights of others, the City Clerk's office may give notice and allow time for action by the other parties.
The City of Blaine follows the Washington Secretary of State recommended General Records Retention Schedules.